Data from PDFs and emails goes into your system without typing
If someone in your company retypes numbers from documents into software or a spreadsheet every day, that work can now be done automatically, with a person checking at the end.
Retyping is the most expensive way to enter data
It is slow, tedious and makes the most mistakes exactly where mistakes cost the most: in the numbers.
- Supplier invoices are entered by hand. A few minutes each, and with a hundred a month that is a whole working week.
- Specifications arrive in ten different formats. PDF, Excel, a phone photo, text in an email. Everyone does it their own way.
- Contracts are searched by hand. When a deadline or penalty clause is needed, someone opens documents one by one.
- Errors come to light late. A wrong figure is found at month end, when nothing is easy to correct.
Which documents we process
Anything with a repeatable structure, even when that structure is not always the same.
Incoming invoices
Supplier, number, date, line items, amounts and VAT are extracted and entered into your system or spreadsheet, ready for booking.
Quotes and specifications
Customer requests in different formats are turned into one clean list of items using your product codes.
Contracts
Extracting deadlines, amounts, obligations and termination terms, plus the option to ask your contracts questions instead of searching them.
Reports and statements
Bank statements, supplier reports and spreadsheets from other systems are brought into one format for further processing.
Archive search
Your existing document archive becomes searchable by meaning, not just by file name.
HR documents
Applications, contracts and certificates are sorted and linked to personnel files, with careful handling of personal data.
How processing is set up
Everything starts from your real documents, not from samples.
Document sample
We take fifty to a hundred of your real documents, including badly scanned and messy ones. On good samples everyone looks successful.
Defining the fields
We agree on exactly which fields to extract and what they are called in your system. This step sounds boring, but it decides success.
Processing and accuracy check
We run the processing and compare with manually entered data. We measure accuracy per field and refine until it is reliable.
Setting up review
Anything below the agreed confidence goes to a person for confirmation. The rest passes through. You choose where that threshold is.
Connecting to your system
Data goes where you need it, into accounting, ERP or a spreadsheet, with a record of every entry.
What you get
- Minutes instead of hours for entering the same volume of documents
- A check on every uncertain item instead of blind automation
- Fewer errors in the numbers because nobody retypes them
- A searchable archive where data is found in seconds
- A record of every entry with a link back to the original
- A team freed up for work that needs judgment
Part of one system, not a standalone service
Most companies start with one thing and expand later. Everything we do is designed to build on the rest.
AI integration
AI connected to your CRM, email, website and spreadsheets.
Learn moreProcess automation
No more retyping, copying and manual forwarding.
Learn moreAI consulting and strategy
Process review, opportunity map and a realistic plan.
Learn moreAI for sales and support
So no inquiry goes unanswered.
Learn moreAI training for teams
Workshops on your real tasks, not theory.
Learn moreCustom AI development
Custom apps, agents and API integrations.
Learn moreDocument processing, common questions
How accurate is it?
On clean documents per-field accuracy is very high, on poor scans and handwritten parts noticeably lower. That is why we measure on your documents before promising anything, and why everything below the agreed threshold goes to a person for confirmation.
Do documents leave the company?
That depends on what we agree. For sensitive documents there are processing options where content never leaves your infrastructure, or business accounts where data is not used for model training. This is agreed and written down before we start.
What about documents in foreign languages?
Not a problem. Processing works in many languages, including English, German and the languages of the region, and can return the data in the language you need.
We have ten years of archives. Can that be done too?
Yes, and it is a common request. The old archive is processed once and becomes searchable, while new documents go into the regular flow. Archive pricing is based on volume.
Let's see what is worth automating in your business
On the first call we go through your processes and tell you honestly where AI makes sense and where it does not. No obligation and no proposal you did not ask for.